Best equipment rental software 2026
On our criteria Odoo and RentMagic share first place, with 100/100. But there is no single best tool for everyone. Choose on what matters most to you. In our score this criterion weighs most: real-time equipment availability and scheduling.
8 tools compared Last updated: Follow
8 tools
- Request a quote Visit website ↗
Odoo
#1 100/100
Summary
Odoo is a Belgian ERP package made of separate apps, including Project with Gantt scheduling and task dependencies, and Planning for staff and equipment. It suits companies that want planning combined with other business processes in one configurable system. It offers an open API, Peppol e-invoicing, a mobile app and Dutch and French support, with prices from EUR 24.9 per user per month. We found no source for MS Project or Primavera import or export. Show more
Made with AI from our checked data, October 25, 2026 · How we use AI
€24,9 / gebruiker/maand (Standaard, alle apps, zonder tijdelijke korting)
Strong and weak on our criteria
- Real-time equipment availability and scheduling
- Online booking or web shop for customers
- Request a quote Visit website ↗
RentMagic
#2 100/100
Summary
RentMagic is rental software for companies that want customers to order online and use digital delivery notes. It shows equipment availability in real time, offers a webshop and customer portal, and has a mobile app for delivery, return and damage checks. It also tracks maintenance and links with accounting, with prices from EUR 299 per month, but we found no source for its CIAO readiness. Show more
Made with AI from our checked data, October 25, 2026 · How we use AI
€299 / maand (Basic-editie)
Strong and weak on our criteria
- Real-time equipment availability and scheduling
- Online booking or web shop for customers
- Request a quote Visit website ↗
AMS Rent
#3 92/100
Summary
AMS Rent is Dutch equipment rental software, suited to rental companies that run their own transport and workshop. It shows equipment availability and scheduling in real time, offers online booking for customers, and includes a mobile app for delivery, return and damage checks. It also tracks maintenance and inspections, links with accounting and works in Dutch and French. The price is not published on the website. Show more
Made with AI from our checked data, October 25, 2026 · How we use AI
Unknown
Strong and weak on our criteria
- Real-time equipment availability and scheduling
- Online booking or web shop for customers
- Price public on the website
- Request a quote Visit website ↗
Rentman
#4 85/100
Summary
Rentman is software for event and AV rental companies, including lighting and sound, that plan equipment and crew together. It shows real-time equipment availability and scheduling, offers a mobile app for delivery, return and damage checks, and tracks maintenance and inspections. It also links with accounting and works in Dutch and French. We found no source for an online booking or web shop for customers. Show more
Made with AI from our checked data, October 25, 2026 · How we use AI
€39 / maand (platform, plus modules per power user)
Strong and weak on our criteria
- Real-time equipment availability and scheduling
- Mobile app for delivery, return and damage checks
- Online booking or web shop for customers: no source
- Request a quote Visit website ↗
Vary
#5 77/100
Summary
Vary is Belgian rental software for equipment rental companies that use their own drivers to register delivery and return. It shows equipment availability and scheduling in real time, tracks maintenance and inspections, and links with accounting. Its Android driver app handles delivery, return and damage checks, and it works in Dutch and French. The price is not public on the website. Show more
Made with AI from our checked data, October 25, 2026 · How we use AI
On request
Strong and weak on our criteria
- Real-time equipment availability and scheduling
- Mobile app for delivery, return and damage checks
- Online booking or web shop for customers: no source
- Request a quote Visit website ↗
4PS Construct
#6 62/100
Summary
4PS Construct is an ERP for construction and project companies, built on Microsoft Dynamics 365 Business Central, and it suits construction firms with their own equipment department that want to manage rentals in the same system. It shows equipment availability and scheduling in real time, tracks maintenance and inspections, links with accounting, and works in Dutch and French. Its price is not published on the website. Show more
Made with AI from our checked data, October 25, 2026 · How we use AI
Unknown
Strong and weak on our criteria
- Real-time equipment availability and scheduling
- Track equipment maintenance and inspections
- Online booking or web shop for customers: no source
-
Summary
Offimac is rental software built on Microsoft Dynamics 365 Business Central, with Odoo for smaller rental companies, and it suits equipment and machine rental firms that want rental, service and accounting in one ERP system. It shows real-time equipment availability and scheduling, tracks maintenance and inspections, links with accounting, and works in Dutch and French. The price is not public on the website; it is available on request. Show more
Made with AI from our checked data, October 25, 2026 · How we use AI
On request
Strong and weak on our criteria
- Real-time equipment availability and scheduling
- Track equipment maintenance and inspections
- Online booking or web shop for customers: no source
- Request a quote Visit website ↗
Serv&Rent
#8 38/100 Insufficient data
Summary
Serv&Rent is rental software built on Microsoft Dynamics 365 Business Central, suited to rental companies that already use Business Central or plan to. It shows equipment availability and scheduling in real time and links with accounting. One limitation is that the price is not published on the website. Show more
Made with AI from our checked data, October 25, 2026 · How we use AI
Unknown
Strong and weak on our criteria
- Real-time equipment availability and scheduling
- Link with accounting
- Online booking or web shop for customers: no source
No tool matches all filters. Clear a filter to see more.
Compare 0/4
- Odoo
- RentMagic
- AMS Rent
- Rentman
- Vary
- 4PS Construct
- Offimac verhuursoftware
- Serv&Rent
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Compare side by side
Tick tools in the list to compare them here.
| Data per criterion | Odoo 100 | RentMagic 100 | AMS Rent 92 | Rentman 85 | Vary 77 | 4PS Construct 62 | Offimac verhuursoftware 62 | Serv&Rent 38 |
|---|---|---|---|---|---|---|---|---|
| Real-time equipment availability and scheduling | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes |
| Online booking or web shop for customers | ✓ Yes | ✓ Yes | ✓ Yes | Unknown | Unknown | Unknown | Unknown | Unknown |
| Mobile app for delivery, return and damage checks | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | Unknown | Unknown | Unknown |
| Track equipment maintenance and inspections | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | Unknown |
| Link with accounting | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes |
| Works in Dutch and French | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | Unknown |
| Price public on the website | ✓ Yes | ✓ Yes | No | ✓ Yes | No | No | No | No |
| Registration methods | Unknown | Unknown | Unknown | Unknown | Unknown | Unknown | Unknown | Unknown |
| Price from | €24,9 / gebruiker/maand (Standaard, alle apps, zonder tijdelijke korting) | €299 / maand (Basic-editie) | Unknown | €39 / maand (platform, plus modules per power user) | On request | Unknown | On request | Unknown |
How this ranking works
Every tool gets a score from 0 to 100 on the same published criteria. Missing data counts as 0 and is shown as "unknown". Paying, advertising or being our client does not change the score or the order.
- Real-time equipment availability and scheduling
- Online booking or web shop for customers
- Mobile app for delivery, return and damage checks
- Track equipment maintenance and inspections
- Link with accounting
- Works in Dutch and French
- Price public on the website
Read the full method How the Field Grid and the awards workHow we earn moneyHow we testHow we verify reviewsInclusion criteria and correctionsTerms of useCookies
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Researched and written by the editors · Updated October 18, 2026
Most asked questions
Which equipment rental software suits you?
The 5 highest scoring tools, each with the same four questions:
1. Odoo (100/100)
Best for: Companies that want to combine planning with other business processes in one configurable ERP.
Price: €24,9 / gebruiker/maand (Standaard, alle apps, zonder tijdelijke korting)
Strongest point: Real-time equipment availability and scheduling
Watch out: no open points on our criteria
2. RentMagic (100/100)
Best for: Rental companies that want to combine online ordering by customers with digital delivery notes.
Price: €299 / maand (Basic-editie)
Strongest point: Real-time equipment availability and scheduling
Watch out: no open points on our criteria
3. AMS Rent (92/100)
Best for: Equipment rental companies with their own transport and workshop.
Price: Unknown
Strongest point: Real-time equipment availability and scheduling
Watch out: Price public on the website: no
4. Rentman (85/100)
Best for: Event, lighting, sound and AV rental companies that plan equipment and crew together.
Price: €39 / maand (platform, plus modules per power user)
Strongest point: Real-time equipment availability and scheduling
Watch out: Online booking or web shop for customers: no source found
5. Vary (77/100)
Best for: Equipment rental companies that have their own drivers register delivery and return.
Price: On request
Strongest point: Real-time equipment availability and scheduling
Watch out: Online booking or web shop for customers: no source found
What should you look for when choosing?
These are the criteria we score on, from heaviest to lightest:
- Real-time equipment availability and scheduling: 8 of the 8 tools meet this.
- Online booking or web shop for customers: 3 of the 8 tools meet this.
- Mobile app for delivery, return and damage checks: 5 of the 8 tools meet this.
- Track equipment maintenance and inspections: 7 of the 8 tools meet this.
- Link with accounting: 8 of the 8 tools meet this.
- Works in Dutch and French: 7 of the 8 tools meet this.
- Price public on the website: 3 of the 8 tools meet this.
What does equipment rental software cost?
3 of the 8 tools publish a price.
The lowest public entry price is €24,9 / gebruiker/maand (Standaard, alle apps, zonder tijdelijke korting), at Odoo.
Always compare prices for the same number of users and the same modules. A low entry price often covers only one user.
Frequently asked questions
Which equipment rental software is the best?
On our published criteria Odoo and RentMagic share the highest score, 100/100. Our heaviest criterion: real-time equipment availability and scheduling.
Is there free equipment rental software?
We found no tool with a free plan. Some vendors do offer a free trial.
Which equipment rental software works in Dutch and French?
With a source for both languages: Odoo, RentMagic, AMS Rent, Rentman, Vary, 4PS Construct and Offimac verhuursoftware.
How did you compare?
We read the website, documentation and pricing page of every vendor and noted the source per criterion. Last checked on October 22, 2026. Paying does not change the score.