Best facility management software 2026
On our criteria Planon Workplace App and Spacewell Workplace share first place, with 92/100. But there is no single best tool for everyone. Choose on what matters most to you. In our score this criterion weighs most: maintenance management and work orders.
4 tools compared Last updated: Follow
4 tools
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Summary
Planon Workplace App is a module for space and workplace management within Planon, suited to organisations that already use Planon or want workplace booking inside a full IWMS. It covers desk and meeting room booking, visitor registration with check-in, a mobile app and Outlook or Google Calendar links, and it works in Dutch and French. We found no source for where its data is stored, including whether it is in the EU. Show more
Made with AI from our checked data, October 25, 2026 · How we use AI
Unknown
Strong and weak on our criteria
- Maintenance management and work orders
- Space and property management
- Price public on the website: no source
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Summary
Spacewell Workplace is a booking system for desks and meeting rooms, suited to organisations that want to connect workplace booking with wider real estate and facility management. It offers a mobile app, Outlook and Google Calendar links, visitor check-in and work in Dutch and French. It also covers maintenance work orders and an open API. The price is not public on the website. Show more
Made with AI from our checked data, October 25, 2026 · How we use AI
On request
Strong and weak on our criteria
- Maintenance management and work orders
- Space and property management
- Price public on the website
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Summary
TOPdesk Reserveringsbeheer is a booking module within TOPdesk's service management software, suited to organisations that want room booking in the same system as their facility requests. It covers desk and meeting room booking, visitor registration and check-in, and Outlook or Google Calendar links. Pricing is public, from EUR 61 per behandelaar per month. We found no source for a mobile app. Show more
Made with AI from our checked data, October 25, 2026 · How we use AI
€61 / behandelaar/maand
Strong and weak on our criteria
- Maintenance management and work orders
- Requests and service desk
- Space and property management: no source
- Request a quote Visit website ↗
IFS Ultimo
#4 46/100
Summary
IFS Ultimo is asset and maintenance management software that suits industrial sites where technical upkeep of installations is central to facility management. It handles work orders, preventive maintenance, a mobile app for technicians and digital permits to work with approval flows. It also covers isolation management (LOTO) and works in Dutch and French. The price is not public on the website. Show more
Made with AI from our checked data, October 25, 2026 · How we use AI
On request
Strong and weak on our criteria
- Maintenance management and work orders
- Mobile app for technicians
- Space and property management: no source
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- Planon Workplace App
- Spacewell Workplace
- TOPdesk Reserveringsbeheer
- IFS Ultimo
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Compare side by side
Tick tools in the list to compare them here.
| Data per criterion | Planon Workplace App 92 | Spacewell Workplace 92 | TOPdesk Reserveringsbeheer 54 | IFS Ultimo 46 |
|---|---|---|---|---|
| Maintenance management and work orders | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes |
| Space and property management | ✓ Yes | ✓ Yes | Unknown | Unknown |
| Requests and service desk | ✓ Yes | ✓ Yes | ✓ Yes | Unknown |
| Mobile app for technicians | ✓ Yes | ✓ Yes | Unknown | ✓ Yes |
| Open API for integrations | ✓ Yes | ✓ Yes | ✓ Yes | Unknown |
| Works in Dutch and French | ✓ Yes | ✓ Yes | Unknown | ✓ Yes |
| Price public on the website | Unknown | No | ✓ Yes | No |
| Registration methods | Unknown | Unknown | Unknown | Unknown |
| Price from | Unknown | On request | €61 / behandelaar/maand | On request |
How this ranking works
Every tool gets a score from 0 to 100 on the same published criteria. Missing data counts as 0 and is shown as "unknown". Paying, advertising or being our client does not change the score or the order.
- Maintenance management and work orders
- Space and property management
- Requests and service desk
- Mobile app for technicians
- Open API for integrations
- Works in Dutch and French
- Price public on the website
Read the full method How the Field Grid and the awards workHow we earn moneyHow we testHow we verify reviewsInclusion criteria and correctionsTerms of useCookies
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Researched and written by the editors · Updated October 18, 2026
Most asked questions
Which facility management software suits you?
The 4 highest scoring tools, each with the same four questions:
1. Planon Workplace App (92/100)
Best for: Organisations that already use Planon or want to include workplace booking in a full IWMS.
Price: Unknown
Strongest point: Maintenance management and work orders
Watch out: Price public on the website: no source found
2. Spacewell Workplace (92/100)
Best for: Organisations that want to link workplace booking to their wider real estate and facility management.
Price: On request
Strongest point: Maintenance management and work orders
Watch out: Price public on the website: no
3. TOPdesk Reserveringsbeheer (54/100)
Best for: Organisations that want to manage room booking in the same system as their facility requests.
Price: €61 / behandelaar/maand
Strongest point: Maintenance management and work orders
Watch out: Space and property management: no source found
4. IFS Ultimo (46/100)
Best for: Industrial sites and organisations where technical maintenance of installations is the core of facility management.
Price: On request
Strongest point: Maintenance management and work orders
Watch out: Space and property management: no source found
What should you look for when choosing?
These are the criteria we score on, from heaviest to lightest:
- Maintenance management and work orders: 4 of the 4 tools meet this.
- Space and property management: 2 of the 4 tools meet this.
- Requests and service desk: 3 of the 4 tools meet this.
- Mobile app for technicians: 3 of the 4 tools meet this.
- Open API for integrations: 3 of the 4 tools meet this.
- Works in Dutch and French: 3 of the 4 tools meet this.
- Price public on the website: 1 of the 4 tools meet this.
What does facility management software cost?
1 of the 4 tools publish a price.
The lowest public entry price is €61 / behandelaar/maand, at TOPdesk Reserveringsbeheer.
Always compare prices for the same number of users and the same modules. A low entry price often covers only one user.
Frequently asked questions
Which facility management software is the best?
On our published criteria Planon Workplace App and Spacewell Workplace share the highest score, 92/100. Our heaviest criterion: maintenance management and work orders.
Is there free facility management software?
We found no tool with a free plan. Some vendors do offer a free trial.
Which facility management software works in Dutch and French?
With a source for both languages: Planon Workplace App, Spacewell Workplace and IFS Ultimo.
How did you compare?
We read the website, documentation and pricing page of every vendor and noted the source per criterion. Last checked on October 18, 2026. Paying does not change the score.