Best visitor management system 2026
On our criteria Planon Workplace App and Spacewell Workplace share first place, with 85/100. But there is no single best tool for everyone. Choose on what matters most to you. In our score this criterion weighs most: book desks and meeting rooms.
5 tools compared Last updated: Follow
5 tools
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Summary
Planon Workplace App is a module for space and workplace management within Planon, suited to organisations that already use Planon or want workplace booking inside a full IWMS. It covers desk and meeting room booking, visitor registration with check-in, a mobile app and Outlook or Google Calendar links, and it works in Dutch and French. We found no source for where its data is stored, including whether it is in the EU. Show more
Made with AI from our checked data, October 25, 2026 · How we use AI
Unknown
Strong and weak on our criteria
- Book desks and meeting rooms
- Register and check in visitors
- Data in the EU: no source
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Summary
Spacewell Workplace is a booking system for desks and meeting rooms, suited to organisations that want to connect workplace booking with wider real estate and facility management. It offers a mobile app, Outlook and Google Calendar links, visitor check-in and work in Dutch and French. It also covers maintenance work orders and an open API. The price is not public on the website. Show more
Made with AI from our checked data, October 25, 2026 · How we use AI
On request
Strong and weak on our criteria
- Book desks and meeting rooms
- Register and check in visitors
- Data in the EU: no source
- Request a quote Visit website ↗
Zapfloor
#3 77/100
Summary
Zapfloor is a workplace platform for business centres, coworking spaces and multi-tenant office buildings. It covers desk and meeting room booking, visitor registration and check-in, a mobile app, and a link with Outlook or Google Calendar. One limitation is that the price is not public on the website and is available only on request. Show more
Made with AI from our checked data, October 25, 2026 · How we use AI
On request
Strong and weak on our criteria
- Book desks and meeting rooms
- Register and check in visitors
- Data in the EU: no source
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Summary
TOPdesk Reserveringsbeheer is a booking module within TOPdesk's service management software, suited to organisations that want room booking in the same system as their facility requests. It covers desk and meeting room booking, visitor registration and check-in, and Outlook or Google Calendar links. Pricing is public, from EUR 61 per behandelaar per month. We found no source for a mobile app. Show more
Made with AI from our checked data, October 25, 2026 · How we use AI
€61 / behandelaar/maand
Strong and weak on our criteria
- Book desks and meeting rooms
- Register and check in visitors
- Mobile app: no source
- Request a quote Visit website ↗
Vizito
#5 62/100
Summary
Vizito is visitor registration software for offices and sites that want a reception with self-registration by tablet, kiosk or QR code, and that do not need workplace booking. It registers and checks in visitors, links with Outlook or Google Calendar, stores data in the EU, works in Dutch and French, and shows its price publicly. We found no source for a mobile app. Show more
Made with AI from our checked data, October 25, 2026 · How we use AI
€29,95 / maand (jaarlijks gefactureerd)
Strong and weak on our criteria
- Register and check in visitors
- Link with Outlook or Google Calendar
- Book desks and meeting rooms: no source
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Compare 0/4
- Planon Workplace App
- Spacewell Workplace
- Zapfloor
- TOPdesk Reserveringsbeheer
- Vizito
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Compare side by side
Tick tools in the list to compare them here.
| Data per criterion | Planon Workplace App 85 | Spacewell Workplace 85 | Zapfloor 77 | TOPdesk Reserveringsbeheer 69 | Vizito 62 |
|---|---|---|---|---|---|
| Book desks and meeting rooms | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | Unknown |
| Register and check in visitors | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes |
| Link with Outlook or Google Calendar | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes | ✓ Yes |
| Mobile app | ✓ Yes | ✓ Yes | ✓ Yes | Unknown | Unknown |
| Data in the EU | Unknown | Unknown | Unknown | Unknown | ✓ Yes |
| Works in Dutch and French | ✓ Yes | ✓ Yes | Unknown | Unknown | ✓ Yes |
| Price public on the website | Unknown | No | No | ✓ Yes | ✓ Yes |
| Registration methods | Unknown | Unknown | Unknown | Unknown | Unknown |
| Price from | Unknown | On request | On request | €61 / behandelaar/maand | €29,95 / maand (jaarlijks gefactureerd) |
How this ranking works
Every tool gets a score from 0 to 100 on the same published criteria. Missing data counts as 0 and is shown as "unknown". Paying, advertising or being our client does not change the score or the order.
- Book desks and meeting rooms
- Register and check in visitors
- Link with Outlook or Google Calendar
- Mobile app
- Data in the EU
- Works in Dutch and French
- Price public on the website
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Researched and written by the editors · Updated October 18, 2026
Most asked questions
Which visitor management system suits you?
The 5 highest scoring tools, each with the same four questions:
1. Planon Workplace App (85/100)
Best for: Organisations that already use Planon or want to include workplace booking in a full IWMS.
Price: Unknown
Strongest point: Book desks and meeting rooms
Watch out: Data in the EU: no source found
2. Spacewell Workplace (85/100)
Best for: Organisations that want to link workplace booking to their wider real estate and facility management.
Price: On request
Strongest point: Book desks and meeting rooms
Watch out: Data in the EU: no source found
3. Zapfloor (77/100)
Best for: Business centres, coworking spaces and office buildings with several tenants.
Price: On request
Strongest point: Book desks and meeting rooms
Watch out: Data in the EU: no source found
4. TOPdesk Reserveringsbeheer (69/100)
Best for: Organisations that want to manage room booking in the same system as their facility requests.
Price: €61 / behandelaar/maand
Strongest point: Book desks and meeting rooms
Watch out: Mobile app: no source found
5. Vizito (62/100)
Best for: Offices and sites that want a reception with self-registration for visitors, without workplace booking.
Price: €29,95 / maand (jaarlijks gefactureerd)
Strongest point: Register and check in visitors
Watch out: Book desks and meeting rooms: no source found
What should you look for when choosing?
These are the criteria we score on, from heaviest to lightest:
- Book desks and meeting rooms: 4 of the 5 tools meet this.
- Register and check in visitors: 5 of the 5 tools meet this.
- Link with Outlook or Google Calendar: 5 of the 5 tools meet this.
- Mobile app: 3 of the 5 tools meet this.
- Data in the EU: 1 of the 5 tools meet this.
- Works in Dutch and French: 3 of the 5 tools meet this.
- Price public on the website: 2 of the 5 tools meet this.
What does a visitor management system cost?
2 of the 5 tools publish a price.
The lowest public entry price is €29,95 / maand (jaarlijks gefactureerd), at Vizito.
Always compare prices for the same number of users and the same modules. A low entry price often covers only one user.
Frequently asked questions
Which visitor management system is the best?
On our published criteria Planon Workplace App and Spacewell Workplace share the highest score, 85/100. Our heaviest criterion: book desks and meeting rooms.
Is there a free visitor management system?
We found no tool with a free plan. Some vendors do offer a free trial.
Which visitor management system works in Dutch and French?
With a source for both languages: Planon Workplace App, Spacewell Workplace and Vizito.
How did you compare?
We read the website, documentation and pricing page of every vendor and noted the source per criterion. Last checked on October 18, 2026. Paying does not change the score.